Rules and Regulations

Equipment Rules and Regulations

Event equipment is available to all members of the E.C.C. (Events Coordinator Committee) who have paid an annual fee of $250.00 per fiscal calendar year.  The fee allows unlimited use of the equipment based on availability during that time period.  Upon the submission of the request you will confirm that you are responsible for any theft or “excessive” damage.

Equipment is available for installation or pick up after 1:00 p.m. each business day.  Some flexibility is allowed when the items are already in stock and when the event is being held in the morning.  Events requiring set up or delivery of equipment must consider this when scheduling the date request.  Equipment must be scheduled for return to storage or the DUC Office before 11:00 a.m. the next day.

When an event is scheduled to end after general operating times for Facilities Management and Planning (3:00 p.m.) then arrangements must be made to ensure that portable or valuable items such as the nomadic display, florals, etc. are stored in a secure area until the next day when the items can be picked up and returned to storage or DUC.

If you find something damaged please report it to our office so we can make the necessary repairs.  Damage caused from regular use is covered under your booking.

Special Requirements

The Carleton University branded tablecloths were designed for a reception or promotional table.  When using the tablecloths we ask that you DO NOT place food or beverages on them to try and maintain their presentation appeal.

The Nomadic Display is a very expensive item that has unique set-up and tear-down requirements.  A person must be shown how to properly erect and dismantle the unit to avoid un-necessary damage.

Signage / directional boards are used frequently so we ask that you DO NOT use duct or packing tape.   To maintain a clean surface glue dots are provided.

Table skirts for the counter tables come in a fabric bag with a pouch attached.  A sufficient number of table clips is provided in each pouch and we ask that the same quantity return back into the pouch.

 The larger floral arrangements are transported and stored with a plastic cover over them.  While in use please put in a safe place so that they do not go missing.

NOTE:

If you are using the services of Facilities Management and Planning for your set up, you must provide a floorplan otherwise your equipment will not be set up once delivered.  A representative should be on-site when equipment is delivered to ensure not only that everything arrived as requested but also to secure the space with the items in it until your event is over.  

Remember you are responsible for the theft of any items.